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Sending a new email

Sending a new email

How to send a new email:

  1. Click on Compose in the toolbar.

  2. Enter the recipients' email addresses in the To field.

    • While entering the recipients, matching suggestions will be displayed. To accept a suggestion, click on it.

    • To select contacts from an address book, click the Select contact icon on the right side of the input field.

  3. If the recipients are to see who gets a copy of the email, enter the recipients in the CC field.

    • If the recipients are not to see who gets a copy of the email, enter the recipients in the BCC field.

    • To send a copy to other recipients, click on CC or BCC on the upper right side.

  4. Enter a subject. Enter the email text.

  5. Click on Send.

Options:

  • If you do not want to send the email from your primary email account but from an external or a functional email account, select the account in the folder view.

    Then, click on Compose.

  • With drag and drop you can move the recipients between the fields To, CC and BCC.

  • In the email settings, you can determine that each outgoing email will also be sent as blind copy to a specific email address.

  • To format the email text or to enter images, use the formatting bar below the text.

    • If the formatting bar is not displayed, click the Options icon in the button bar. Enable HTML. Enable the Show toolbar icon in the button bar.

      You can define default values for the font style, size and color in the email settings.

    • To enter images at the current cursor position, drag one or several images from a file browser or from the desktop to the email text input field.

      To remove an image, use the context menu.

  • You can use further options by clicking the Options icon in the button bar:

    • attach your signature

    • set the priority

    • attach your vCard

    • request a read receipt

Selecting the sender address

If sending an email, you can set the sender address to be shown to the recipient, in the email editing window.

How to select your sender address:

  1. Click on the sender address next to From: in the email editing window. A menu opens.

  2. If you have set up external email accounts or if you use a functional email account, you can use those addresses as sender addresses. Select an email address from the list.

  3. You can define the name to be displayed with your email addresses. To do so, proceed as follows:

    1. Click on Edit name. The Edit real names window opens. The window displays the names that are preset in the account settings.

    2. Enable the checkbox of the name that you want to edit. Edit the name. Click on Save.

    In order to display the sender addresses without names, disable Show names.

Adding attachments

How to add attachments to an email in the email editing window:

  1. Select the files to be sent as attachment.

    • To send a local file as attachment, click the Attachments icon  in the button bar.

      You can also add an attachment by dragging one or several files from a file browser or from the desktop to the email window.

    • Depending on the configuration, you can send the current version of a file from the Drive app as attachment. To do so, click the Add from Drive icon  in the button bar.

     

  2. You can remove an attachment if required. To do so hover over an attachment. Click the Remove attachment icon .

Note: An email attachment can consume more than 25% of storage space than the locally saved file.

Options:

  • Depending on the configuration, attached images can be minimized if they exceed a specified number of pixels or a specified file size. To do so, select an entry next to Image size on the bottom right side of the attachments

    Note: Images can only be minimized directly after having been uploaded. If you open an email draft or re-load the email editing window, attached images can no longer be minimized.

  • Depending on the configuration, attachments will not be sent when having reached a certain size limit. In this case, the attachment will be saved in the Email attachments folder in the Drive app. The email includes a link to the attachment.

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