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Searching for Emails

Email search criteria:

  • search terms for subject, email text, sender, recipients, attachment name

  • Search terms for a time range. Searches for emails that you received within the time range. You define a valid time range with the following details.

    • The key words today, yesterday, last week, last month, last year

    • The key words for those time intervals: last 7 days, last 30 days, last 365 days

    • A day of the week, e.g. Monday

    • A specific month, e.g. July

    • A four digit date, e.g. 2015

    • A date, e.g. 1/31/2015

    • A date interval, e.g. 12/1/2014 - 1/31/2015

  • folders that are to be searched

  • only search for emails with an attachment

Searching for emails:

  1. Click on the Search input field. Enter a search term in the input field.

    The search menu opens.

    • If clicking on the search term or pressing enter, the following data sources are searched: sender, recipient, subject, email text

    • In order to only search in the subject, click on in subject.

      Accordingly, you can limit the search to the email text or to attachment file names.

    • In order to search for senders or recipients matching the search term, click on a name. You can define whether to search the sender, recipients or both. To do so, click on From next to the name.

    • In order to search for emails within a specific time range, use a valid time range as search term.

  2. Define the data sources to be searched by clicking on an entry in the search menu.

    • The search results are displayed in the list that is shown in the display area. For each search result, the folder with the found object is displayed.

  3. To select a folder for the search, click on the folder name next to the input field.

    • If you select All folders, all folders and sub-folders of the internal email account are searched. Note: Depending on the email server, this function might not be available. In this case, only the current folder will be searched, no sub-folders.

    • If you select a specific folder or the folder of an external email account, only this folder is searched, but no sub-folders.

  4. To limit the search to E-Mails with an attachment, click on Options next to the input field. Enable Has attachment.

  5. To refine the search result, enter further search terms: To remove a search term, click the Remove icon next to the search term.

  6. In order to finish the search, click the Cancel search icon in the input field.

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